{"id":13707,"date":"2021-05-05T16:39:15","date_gmt":"2021-05-05T16:39:15","guid":{"rendered":"https:\/\/www.lemonade.com\/blog\/?p=13707"},"modified":"2022-10-30T08:09:15","modified_gmt":"2022-10-30T08:09:15","slug":"guide-to-meeting-etiquette","status":"publish","type":"post","link":"https:\/\/www.lemonade.com\/blog\/guide-to-meeting-etiquette\/","title":{"rendered":"Lemonade&#8217;s No-Nonsense Guide to Meeting Etiquette"},"content":{"rendered":"\n<p>So you don\u2019t like meetings\u2014who does? You actually want to do stuff, not just <em>talk<\/em> about doing stuff. We feel you. It\u2019s one reason all of Lemonade\u2019s job postings list a willingness to \u201cget shit done\u201d as a requirement.&nbsp;<\/p>\n\n\n\n<p>In lieu of a proper introduction to \u201cset the scene\u201d and \u201cintroduce more SEO keywords,\u201d let\u2019s just dive straight into some tips and tricks to keep your meetings short, sweet, and to the point.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Consider all regular group meetings to be placeholders<\/h3>\n\n\n\n<p>So you have a recurring weekly meeting. It pops up on your calendar, causing equal parts dread and annoyance. Ask yourself: Is this meeting actually necessary each and every week? Is <em>everyone<\/em> on the invite actually needed in order for the meeting to happen, or will a handful of people be sitting around wondering why they\u2019re there?&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"466\" src=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/2-3.jpg\" alt=\"\" class=\"wp-image-13860\" srcset=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/2-3.jpg 800w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/2-3-300x175.jpg 300w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/2-3-768x447.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><figcaption>&#8220;Nothing to discuss, but I figured we could play around with these sticky shapes for a bit.&#8221;<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Instead of thinking of that recurring meeting invite as an inevitability, think of it as a placeholder.&nbsp;<\/p>\n\n\n\n<p>If the meeting doesn\u2019t seem critical? Skip it! Fact: No one in the history of the world has ever cried over a canceled work meeting.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Make sure the people invited to your meeting actually need to be there<\/h3>\n\n\n\n<p>As the meeting date approaches, the host should review the agenda, and remove any folks who aren\u2019t critical to the meeting\u2019s success. There\u2019s nothing more inefficient than someone sitting in the back of a conference room, wondering why they\u2019re there, and trying to sneak in some actual work on the sly.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"466\" src=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/3-2.jpg\" alt=\"\" class=\"wp-image-13861\" srcset=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/3-2.jpg 800w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/3-2-300x175.jpg 300w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/3-2-768x447.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><figcaption>&#8220;I&#8217;m laughing because I have absolutely no idea why I&#8217;m here.&#8221;<\/figcaption><\/figure>\n<\/div>\n\n\n<p>If you are removed from a meeting invite, don\u2019t take it personally. Nobody hates you! Enjoy the extra time back in your day and&nbsp; use it to tackle more important projects you may have.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Publish an agenda in advance<\/h3>\n\n\n\n<p>If you\u2019re sending out a meeting invite via Google, use the description field to include a brief agenda as well as any relevant links to documents or decks. It\u2019ll ensure that everyone knows the focus of what you\u2019ll cover; there\u2019s nothing less useful than a random meeting that\u2019s called something like \u201cCreative Brainstorm,\u201d with no further info or context.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"530\" src=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/Meeting3new.jpg\" alt=\"\" class=\"wp-image-13854\" srcset=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/Meeting3new.jpg 800w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/Meeting3new-300x199.jpg 300w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/Meeting3new-768x509.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><figcaption>Planning a meeting? Think small.<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><strong>Default meeting times should be 25 minutes<\/strong><\/h3>\n\n\n\n<p>Respect your colleagues\u2019 time! Life is short. 25 minutes also builds in a little breather if someone has back-to-back meetings&#8230; a chance to brew a cup of coffee or walk in circles to get your daily \u201chome office exercise\u201d in. <\/p>\n\n\n\n<p>Having a specific, published agenda will make it a lot easier to cap your meeting time. Feeling extra saucy? Challenge yourself to a 15-minute default.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Don&#8217;t stumble in late<\/h3>\n\n\n\n<p>Simple but key. If you can\u2019t make it on time, decline the invite. This way you won\u2019t disrupt the flow of an in-progress meeting. No one will be mad at you, and you can always get filled in later.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Rethink regular one-on-ones<\/strong><\/h3>\n\n\n\n<p>While regular one-on-ones between managers and direct reports are incredibly important and useful\u2014there\u2019s no law that says they have to happen each and every week. Keep an open line of communication, and determine together if it makes sense to shift to a biweekly, or even monthly, format.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"466\" src=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/1-4.jpg\" alt=\"\" class=\"wp-image-13859\" srcset=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/1-4.jpg 800w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/1-4-300x175.jpg 300w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/1-4-768x447.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><figcaption>&#8220;Just waiting&#8230;for the right moment&#8230;to gracefully exit&#8230;&#8221;<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><strong>It\u2019s fine to leave a meeting if you\u2019re no longer needed<\/strong><\/h3>\n\n\n\n<p>Maybe you only had one important point to make during the first 5 minutes of the meeting, and now everyone has moved on to business that doesn\u2019t really involve you. If it\u2019s a Zoom call, go ahead and drop out early (interject quickly to explain, or simply drop a polite note in Zoom\u2019s chat function). The same applies if it\u2019s an in-person meeting; just wait for the right moment to make a non-disruptive exit.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Slack appropriately<\/h3>\n\n\n\n<p>Slack can often be a good replacement for a meeting, an easy way to hash out ideas or plan a schedule. But the opposite applies. If you find yourself typing out paragraph after paragraph, consider jumping on a video call, saving everyone the tedium of reading your Great American Slack Novel.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Get in the timezone<\/h3>\n\n\n\n<p>Thanks to technology, your co-workers in another country may feel close\u2026 but don\u2019t assume they\u2019re as wide awake as you are right now. Many of us at Lemonade work in New York. When it\u2019s 5pm here it\u2019s already close to midnight for our colleagues in Amsterdam and Tel Aviv. And then there are the Lemonaders in Arizona. What time or day or season is it in Arizona? Nobody knows.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">End a meeting when it&#8217;s&#8230;done<\/h3>\n\n\n\n<p>If your objective is achieved halfway through the meeting, thank everyone and call it early. No one gets bonus points for running out the clock. That\u2019s why books end with the words <strong>The End<\/strong> and don\u2019t just go on and on&nbsp; with more stuff after that.&nbsp;<\/p>\n\n\n\n<p>In fact, go ahead and actually say the words \u201cthe end\u201d when your objectives have been achieved. It\u2019s whimsical, and everyone will know that you\u2019re finished. If you\u2019ve got nothing left to say, what\u2019s the point in dragging th\u2014<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"316\" src=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/TheEnd.jpg\" alt=\"\" class=\"wp-image-13708\" srcset=\"https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/TheEnd.jpg 700w, https:\/\/www.lemonade.com\/blog\/wp-content\/uploads\/2021\/05\/TheEnd-300x135.jpg 300w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/figure>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>No one likes pointless meetings. And yet everyone keeps having them! Here&#8217;s some actionable tips to help you waste less of your precious time and productivity.<\/p>\n","protected":false},"author":20,"featured_media":13715,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13],"tags":[],"puppies_section":[],"class_list":{"0":"post-13707","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-lifehacks","8":"post-hentry"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Lemonade&#039;s No-Nonsense Guide to Meeting Etiquette - Lemonade Blog<\/title>\n<meta name=\"description\" content=\"No one likes pointless meetings. And yet everyone keeps having them! 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